Project Coordinator

Project Coordinator

02-09-22
PMO Id: 17440 - Contract

The Project Coordinator is primarily responsible for optimally leading and delivering a range of small-to-medium application projects/initiatives from inception to completion and assisting Senior Project Managers and Program Managers with their PM duties. The Project Coordinator is encouraged to take direction from the TDS Project or Program Managers or Project Management Office (“PMO”) depending upon the project scope.

 

Dimensions

The Project Coordinator is encouraged to contribute to the delivery of all assigned projects on time, on budget, on plan, and with a high level of quality. While there will be no staff directly reporting to this role, the Project Coordinator will be required to lead resources, including contractor resources, assigned to the respective projects. The Project Coordinator works with the TDS resource managers to resolve conflicting demands for resources and is responsible for the following activities:

  • Provide and maintain detailed Project Gantt charts, Timelines (breakthroughs), dependencies with other Project schedules, Scrums and Backlogs, and User stories.
  • Supervising compliance with the Project/Application Lifecycle guidelines which are based on the current PMO policies and framework as defined in the PMO and ALM (Application Life-Cycle Management) sites
  • Tackle problems: Identifying, resolving, and escalating any issues and risks as and when required
  • Supporting the management of projects from initiation to closure with a committed goal of delivering on time, on budget, scope complete with a high level of quality and business satisfaction
  • Working with TDS resource managers to request and obtain required resources to meet deliverables, including procurement of project resources.
  • Leading all aspects of and supporting the team members working on the project; this includes providing staff performance feedback to TDS resource managers
  • Leading all aspects of the development and execution of required Test Plans to ensure high-quality deliverables; this includes coordinating large-scale User Acceptance Testing with business users across the Enterprise in gaining acceptance sign-off
  • Coordinating the preparation of Change Management plans in collaboration with TDS resource managers and other stakeholders and supporting the execution of the said plan
  • Providing transparency into project health through published schedules, regular status reporting, and current budget and forecasts
  • Actively supervising all funds spent on the project, this includes maintaining a detailed current view of the budget, actuals, and forecast numbers
  • Documenting any scope changes impacting schedule, budget, or quality
  • Supervising project team timesheet reporting to ensure proper project accounting
  • Facilitating the remediation of resources scheduling conflicts between TDS resource managers, project partners, and the members of the project team
  • Coordinating meetings, workshops, and logistics for project and program purposes
  • Assisting project managers and program managers on larger size projects and programs

 

Responsibilities:

  • Validates project scope with key partners and positions each project for the greatest likelihood of achieving its business objectives.
  • Escalation of issues and risks to appropriate business and technical partners to ensure timely resolution to project impediments.
  • Supports implementation of Change Management objectives (including planning, definitions, acceptance by sponsors, and execution) to mitigate any potential adoption-related risks identified.
  • Ensures all relevant documents and artifacts are stored in the appropriate project folders (SharePoint) as per the PMO framework and are readily available for scrutiny by the PMO, TDS management, and Internal Audit
  • Ensuring all Application projects have been accurately authorized for execution at each stage of the lifecycle including Architectural and Security reviews and approval as outlined in the TDS Project Management Standard
  • Supporting the execution of all phases of the projects and alerting the TDS resource managers to any observed behaviors that would jeopardize safety in any way or damage assets
  • Facilitating ad-hoc project audits to confirm they are on track with documentation, budget, schedule, and scope to mitigate potential risks to compliance or project success
  • Verifying project process compliance for Corporate Applications SOX and related audits